Administration Assistant – Music School (Part Time)

We are looking for a friendly, creative, organised Administration Assistant to help keep our music school humming along behind the scenes.

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This role supports the day-to-day running of the school, helping families, teachers, and students stay informed and organised. You’ll be an important part of creating a warm and welcoming community while helping with the practical tasks that keep everything running smoothly.

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Hours

Ideally 2-3 hours on both Tuesday and Wednesday afternoons, though some flexibility is available for the right person.

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Being a small team, we’re all flexible, and we’d love someone to take on some (or all!) of the following tasks depending on your area of expertise:

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General Office Tasks

• General phone calls, letters, and administrative duties

• Maintain filing systems and documents

• Order supplies and teaching materials

• Help keep staff areas organised and tidy

• Prepare forms, schedules, and internal documents

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Student & Parent Communication

• Respond to emails, phone calls, and enquiry forms

• Provide information about classes, schedules, and fees

• Assist with new student enquiries and enrolments

• Follow up with prospective families

• Communicate term dates, reminders, and updates

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Events & Performances

• Help organise concerts and other performances

• Manage event registrations

• Coordinate programs, attendance lists, and communications

• Assist with event logistics and preparation

 

Marketing & Promotion

• Post updates on social media

• Manage mailing lists and newsletters

• Help promote programs

 

About You

• Friendly, organised, and reliable

• Comfortable communicating with parents, teachers, and prospective families by phone, email and SMS.

• Confident with email, basic office software, and ideally social media

• An interest in music or music education

 

What We Offer

• A welcoming, creative family-friendly environment

• Flexible part-time work during school hours

• The opportunity to support a vibrant community of young musicians and families

• An opportunity to include combine this role with music teaching if appropriate 

 

To find out more...

Send us an email or contact us via the Contact Us page and we’ll reach out to you with next steps.